Sharepoint Online is offered by Microsoft as part of the Office 365 productivity suite. It is the cloud hub which can be used by the employees for numerous purposes. Microsoft describes SP Online as a managed collaboration solution which can be used to quickly locate organizational resources, search for experts and corporate information, manage content and workflow and derive business intelligence for appropriate decision-making. We speak of 5 services which will make you reach out for the SharePoint Developer:
#1 Web Apps
SharePoint Online is the hub for accessing the MS Office Web apps. Some of the accessible web apps include Excel Web App, Office 365 Enterprise, onenote Web App, PowerPoint Web App, Word Web App etc. These apps can be used to view and edit documents, presentation, and worksheets on the web by all the users with requisite permissions on the office desktop computers/ laptops or on their mobile devices such as smartphones or tablets. This gives employees the freedom to collaborate freely at any time, from anywhere.
#2 Team Sites and My Site
Users can create team sites on the intranet to collaborate with team members for specific projects or even inter-departmental mattes. My Sites can be created for the employee’s personal file storage and sharing on the cloud. My Site users are given an additional 500MB storage free as well. Team sites and sub sites can be created for:
• Team or department
• Functional purpose
• Particular content
• Particular project
• Permission level or sensitivity (if there is information that needs to be restricted)
Further, the sites can be designed and customized as per the user needs and can be modified easily. The sites are created in a secure environment with a central administrator to exercise control.
#3 Web Content Management
SP Online has a Document Set feature that allows users to create document groups on the basis of certain criteria and then work with the document group as a single entity. For instance, document set may be used to send all the project related documents through a workflow in a batch, simultaneously or view versions for all the documents as a set at any given point of time. SP Online has a comprehensive Library system in which all Document sets can be easily stored and accessed.
#4 Social Features
Sharepoint Online is integrated with Yammer, which is a social networking application on which users can send instant messages, share files and conduct video and voice conferences. Users can also send emails and collaborate over projects in a lighter veined background for faster results.
#5 Cloud Storage Facility
SP Online, as its name suggests is the cloud computing arm of the Office 365. It enables collaboration and communication via a secure cloud server in which, enterprises can also store data. The data can be accessed via desktop as well as internet compatible mobile devices which keeps all the members of the organization in the loop at all times. Microsoft offers 7GB individual cloud storage space for Sharepoint Online users.
SP Online capitalizes on the growing importance of cloud computing and collaboration in a social setup. The greatest advantage is its scalable features which means, as the organization grows, Sharepoint Online capacities can be extended to meet the growing requirements.